Reporting to the Department Chair, direct the administrative and financial activities of a clinical department to include all financial, human and physical resources needed to carry out departmental goals effectively and efficiently. Function as the department’s agent and representative with internal and external entities.
General Scope of Responsibility
Budget: $0 - $15 million
Staff: Up to 50 FTEs
Faculty: Up to 50 FTEs
Responsible for the smooth function and development of department administrative operations to include information systems, contract development and negotiations, as well as system design and development to support all department functions.
Develop annual budget. Monitor expenditures in relation to established budget, develop budget controls and reports, and analyze data against benchmarks.
Develop and monitor strategic long and short term program and space planning including building design. Set priorities and goals.
Develop and monitor administrative infrastructure to support department operations to include staffing levels, compensation plan, organizational development, recruitment and retention, and team building.
Mentor and develop staff and faculty to achieve individual and departmental annual goals.
Advance efforts to improve faculty and staff engagement with the PM&R department and MCW.
Integrate and coordinate department activities with MCW administration, internal and external entities. Negotiate contracts as required.
Develop and monitor systems for auditing and tracking financial matters. Monitors department compliance of operational policies and procedures. Work with department faculty regarding grant writing, adherence to budget guidelines, opportunities for extramural funding, billing, and reimbursement issues.
Collaborate with health system leaders at CHW, Froedtert Hospital, VA and community hospital divisions to meet strategic goals of the institutions and the department.
In conjunction with Department Chair, develop and assess internal and external partnership opportunities.
Serve as advisor to chair on non-medical issues including strategic planning, faculty hiring and disciplinary practices, faculty salary and institutional and inter-institutional negotiations.
Perform other duties as assigned.
MINIMUM POSITION QUALIFICATIONS
Appropriate education and/or experience may be substituted on equivalent basis
Education: Bachelor’s Degree in Business, Administration or related field. Master’s degree preferred.
Experience: 5 years progressively responsible related management experience.
KNOWLEDGE, SKILLS, & ABILITIES
Excellent oral and written communication skills are essential. Ability to set and communicate priorities, effectively planning and organizing the work of the group. Strong critical thinking, problem solving and attentiveness to detail required. Applies education, training, and work experience to improve the performance of the organization. Leads by setting an appropriate example. Ability to successfully manage stressful situations and change effectively. Ability to foster teamwork. Ability to clearly communicate information necessary for business success. Delegates work effectively. Ability to maintain confidences. Demonstrate personal integrity in all interactions.
BACKGROUND CHECKS- Employment in this position is contingent upon successfully passing
Check all that apply:
background and criminal history check,
background, criminal history and caregiver misconduct check in accordance with the Wisconsin Caregiver Background Check Law,
physical examination, or
driving record check
Manual Dexterity: Work requires definite skilled and accurate physical operations requiring some closely coordinated performance.
Physical Effort: Work requires handling light weight materials or equipment with no special speed or exertion.
Working Conditions: Ordinary office working conditions with some slightly disagreeable features.
Hazards: Negligible. Little or no exposure to hazards.
The above statements are intended to describe the general nature and level of work being performed by most people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and requirements. Scheduling flexibility is required to accommodate changing business needs.
About MCW The Medical College of Wisconsin (MCW) is one of the largest healthcare employers in Wisconsin. We are a distinguished leader and innovator in the education and development of the next generation of physicians, scientists, pharmacists and health professionals; we discover and translate new knowledge in the biomedical and health sciences; we provide cutting-edge, collaborative patient care of the highest quality; and we improve the health of the communities we serve.
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.
Internal Number: 1
About Medical College of Wisconsin
Medical College of Wisconsin (MCW) employs a diverse group of thought leaders in science, medicine, education and community engagement working together to build a healthier world. At the core of everything we do is academic medicine, which brings together scientists, physicians, students and community members to solve challenges in health and society. Every study we conduct or patient we see leads to new learning and a continuous cycle of life-changing knowledge.