JOB SUMMARY: In your pivotal and rewarding role as Associate Program Manager in the Wilkins Lab, you will function as a team player with personal initiative and responsibility. Duties/requirements will include, but not be limited to:
Supporting TWO (2) multi-institutional projects
Fluency in Spanish; must enjoy working with diverse groups of community members
Meeting scheduling, meeting minutes, and follow-up materials
Liaison between study investigators, staff, and members of the community
Assisting in coordinating internal/external program activities, which may include research and education meetings, events, seminars, and workshops
Communicating thru email, phone, REDCap, and other types of media
Required :
Bachelor's degree (or equivalent experience) + <1 year relevant experience
Able to prioritize work and manage multiple tasks
Excellent computer skills
Ability to work with a diverse constituency, handling sensitive and complex information
Very strong organizational skills.
Strong problem-solving skills and attention to accuracy
Ability to work cohesively as a team, as well as think and function independently
Excellent oral and written communication skills and proven interpersonal skills
Ability to travel (10% or less)
Bilingual (English and Spanish)
Impeccable communication and interpersonal skills
Excellent time management and planning skills
Proficiency with MS Office Programs, REDCap plus other data management tools, along with ability to learn new programs as needed
Preferred :
Outgoing personality that takes initiative
Ability to take constructive criticism
Experience in the field of community engagement or working with community members who are not traditional academic scientists
Proficiency with social media outlets (Facebook, Twitter, Messenger, Instagram, etc.), and website content management (WordPress).
KEY RESPONSIBILITIES:
Provides support for the creation, coordination and execution of the program.
Assists in budgetary management for the program(s).
The responsibilities listed are a general overview of the position and additional duties may be assigned.
TECHNICAL CAPABILITIES:
PROGRAM MANAGEMENT: Planning, organizing, and managing resources to bring about the successful completion of specific program goals and objectives.
PEER LEADERSHIP: The ability to show leadership and influence people of equal rank in an effort to accomplish team goals.
FINANCIAL PROCESSES: Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.
QUALITY MANAGEMENT: Developing a systematic process of checking to see whether a process or service is meeting specific requirements.
NETWORKING: Build relationships through industry contacts, professional organizations and individuals.
PROCESS IMPROVEMENT: Identifies, analyzes and improves upon existing business processes for optimization and to meet standards of quality.
CORE ACCOUNTABILITIES:
Organizational Impact: Delivers job responsibilities that impact own job area/team with some guidance.
Problem Solving/ Complexity of work: Uses existing procedures, research and analysis to solve standard job related problems that may require some judgement.
Breadth of Knowledge: Requires subject matter knowledge within a professional area to meet job requirements.
Team Interaction: Individually contributes to project/ work teams.
CORE CAPABILITIES:
SUPPORTING COLLEAGUES:
Develops Self and Others: Continuously improves own skills by identifying development opportunities.
Builds and Maintains Relationships: Seeks to understand colleagues' priorities, working styles and develops relationships across areas.
Communicates Effectively: Openly shares information with others and communicates in a clear and courteous manner.
DELIVERING EXCELLENT SERVICES:
Serves Others with Compassion: Invests time to understand the problems, needs of others and how to provide excellent service.
Solves Complex Problems: Seeks to understand issues, solves routine problems, and raises proper concerns to supervisors in a timely manner.
Offers Meaningful Advice and Support: Listens carefully to understand the issues and provides accurate information and support.
ENSURING HIGH QUALITY:
Performs Excellent Work: Checks work quality before delivery and asks relevant questions to meet quality standards.
Ensures Continuous Improvement: Shows eagerness to learn new knowledge, technologies, tools or systems and displays willingness to go above and beyond.
Fulfills Safety and Regulatory Requirements: Demonstrates basic knowledge of conditions that affect safety and reports unsafe conditions to the appropriate person or department.
MANAGING RESOURCES EFFECTIVELY:
Demonstrates Accountability: Takes responsibility for completing assigned activities and thinks beyond standard approaches to provide high-quality work/service.
Stewards Organizational Resources: Displays understanding of how personal actions will impact departmental resources.
Makes Data Driven Decisions: Uses accurate information and good decision making to consistently achieve results on time and without error.
FOSTERING INNOVATION:
Generates New Ideas: Willingly proposes/accepts ideas or initiatives that will impact day-to-day operations by offering suggestions to enhance them.
Applies Technology: Absorbs new technology quickly; understands when to utilize the appropriate tools and procedures to ensure proper course of action.
Adapts to Change: Embraces change by keeping an open mind to changing plans and incorporates change instructions into own area of work.
Department/Unit Summary
This position with the Meharry-Vanderbilt Alliance will be located at the Biomedical Sciences Building at 1005 Dr. D. B. Todd Jr. Blvd; Nashville, TN 37208. The Meharry-Vanderbilt Alliance develops and supports collaborative initiatives. It has provided opportunities for collaboration between Meharry Medical College and Vanderbilt University Medical Center, and for collaboration with projects in the community. The elimination of health disparities is a major focus of Alliance Projects. Dr. Consuelo H. Wilkins assumed the role of Executive Director on June 1, 2012, and leads the Alliance in expanding its community-engaged research initiatives while continuing to cultivate its existing programs. For more information, please visit https://www.vumc.org/meharry-vanderbilt/ .
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