Tenet Healthcare has an immediate opportunity for an experienced Executive Assistant, to support the Chief Compliance Officer. Position open due to promotion of incumbent. This position is located in our corporate headquarters, currently in downtown Dallas, but moving to the Dallas Galleria area of Addison in first quarter of 2020. Parking is 100% paid in both locations.
Primary administrative support for Tenet Healthcareï¿½s Chief Compliance Officer.
ï¿½Manage the executive's very fluid schedule and ensure the preparation of all necessary documents for review at least a day in advance of meetings.
ï¿½Coordinate any needed travel arrangements and file timely expense reports. Monitor corporate AMEX statements for accuracy and payment postings.
ï¿½Be thoroughly familiar with the corporate expense policy and use knowledge to review expense reports for accuracy and compliance.
ï¿½Assist with document creation and preparation using PowerPoint, Microsoft Word or Excel as requested or required
ï¿½Assist with budget process by monitoring monthly expenditures listed on the GL report explaining large variances and requesting corrections if required. Prepare invoices for payment ensuring accurate coding and approval before directing to A/P. Maintain listing of all expenditures for later reference and end of year accrual preparation.
ï¿½Act as recording secretary for department meetings, leadership meetings, committee meetings and strategy planning sessions
ï¿½Coordinate functional and departmental meetings, including securing space, necessary agendas and meals, where needed.
ï¿½Act as department web master backup. Assisting with intranet webpage design, updates and SharePoint site creation and updates.
ï¿½Prepare PowerPoint presentations for Corporate Board meetings, external presentations and training events
ï¿½Act as resource for department's support team members and management. Assist with new employee on-boarding process by supplying reference materials and direction as needed.
ï¿½Assist with off-site training and events with the help of meeting services.
ï¿½Maintain contact listing of department associates for all executives including personal contact information and emergency contacts.
ï¿½Maintain various contact listings via distribution list and Excel.
ï¿½Coordinate equipment maintenance issues and supply needs.
High School diploma required; some college preferred
Experience using Concur Expense Management is helpful
ï¿½Five (5) or more years of experience as administrative assistant ï¿½Proficient with MS Office including, Word, Excel, PowerPoint, and Outlook ï¿½Demonstrated ability to arrange multiple processes, resources and projects in a manner which will maximize efficiency and productivity with little direct supervision. ï¿½Strong time management skills required ï¿½Excellent communication and interpersonal skills
Primary Location: Dallas, Texas
Facility: Tenet Headquarters
Job Type: Full-time
Shift Type: Days
Employment practices will not be influenced or affected by an applicantâ��s or employeeâ��s race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Tenet will make reasonable accommodations for qualified individuals with disabilities unless doing so would result in an undue hardship.
Internal Number: 1905045443
About Tenet Headquarters
“Tenet Healthcare Corporation is a diversified healthcare services company with 115,000 employees united around a common mission: to help people live happier, healthier lives. Through its subsidiaries, partnerships and joint ventures, including United Surgical Partners International, the Company operates general acute care and specialty hospitals, ambulatory surgery centers, urgent care centers and other outpatient facilities. Tenet's Conifer Health Solutions subsidiary provides technology-enabled performance improvement and health management solutions to hospitals, health systems, integrated delivery networks, physician groups, self-insured organizations and health plans.