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The Chief of Staff is an executive-level position that resides in the President's Office. This role provides professional staff support for the President's day-to-day activities, with high quality work and deliverables that are consistent with the President's values and goals and contribute to advancing UT Southwestern's mission and strategic priorities. The Chief of Staff ensures that the President has information and resources to facilitate decision making, lead productive meetings, and accomplish institutional goals. The Chief of Staff is a member of the President's leadership team and works with a wide range of University leaders, faculty, and staff to advance cross-functional projects and administrative responsibilities at the direction of the President.
Ensures that the President's time is being spent in ways that are consistent with the institution's overarching vision and annual priorities, while providing the highest level of day-to-day staff support.
Provides analytical support and synthesizes issues for salient content and required action items.
Prepares, reviews, and edits briefing documents, reports, talking points, and campus messages for the President. Ensures quality control on key materials representing the President's Office.
Serves as the President's representative or liaison on Institutional Standing Committees and other activities, as requested by the President.
Tracks, follows up, and reports on action items, decisions, and emerging issues. Coordinates and/or leads special projects at the direction of the President.
Oversees the Policy Office, and chairs the Policy Executive Committee, which is charged with reviewing, revising, and developing new policies as needed for the UT Southwestern Handbook of Institutional Policies and Operating Procedures. This includes ensuring compliance with appropriate state and federal government regulations and standards, as well as internal policies and procedures.
Performs other duties as assigned.
MINIMUM QUALIFICATIONS EDUCATION/EXPERIENCE
This position requires a relevant undergraduate degree and ten (10) years of progressively responsible related experience and significant accomplishments in complex organizations, preferably in academic medicine or higher education. Advanced or Master's degree in relevant field of study and six (6) years progressively responsible experience may be substituted for 10 years of experience.
Preferred qualifications include the following:
Knowledge of UT System, State of Texas and/or national regulatory requirements regarding higher education, research and/or healthcare operations.
Experience in a high-level administrative role with extensive interaction with senior leaders in an academic medical center of comparable size, scope, and stature.
Experience using critical thinking to balance policy and organizational practices to advance projects.
Experience using initiative, diagnosis and problem solving skills to provide recommendations and respond to emerging issues.
Experience in analyzing information and producing high quality written materials on a broad range of subjects and outcomes under demanding timeframes.
KNOWLEDGE, SKILLS, & ABILITIES
Work requires impeccable judgment and discretion.
Work requires ability to understand and synthesize complex issues and information.
Work requires ability to draft effective communications that reflect the President's voice and values.
Work requires demonstrated success in planning, problem solving, and working with others.
Work requires commitment to and understanding of UT Southwestern's mission and the President's vision and goals.
Work requires a commitment to the highest standards of quality and the ability to consistently execute that commitment in any materials or activities produced for the President or related to the Office of the President.
Work requires telephone and personal contact with all levels of internal and external personnel and organizations.
Work requires responsibility for review, development, recommendation of policies.
The following is the acronym, 'PACT', and is fundamental to all non clinical positions at UT Southwestern Medical Center:
P-Problem Solving: Employees take ownership in solving problems effectively, efficiently, and to the satisfaction of customers, or managers. They show initiative in addressing areas of concern before they become problems.
A-Ability, Attitude and Accountability: Employees exhibit ability to perform their job and conduct themselves in a professional and positive manner reflecting a professional environment readily assuming obligations in a dependable and reliable manner.
C-Communication, Contribution, and Collaboration: Who are our Customers? Anyone who requests our help, needs our work product, or receives our services. Employees focus on customer service with creative solutions while improving the customer experience through clear, courteous, and timely delivery and communication. Sharing ideas with others helps expand our contribution to department goals.
T-Teamwork: Employees work to contribute to the department's success by supporting co-workers, promoting excellence in work product and customer service, and in maintaining a satisfying, caring environment for each other.
Work is performed primarily in general office area.
This position is security-sensitive and thereby subject to the provisions of Texas Education Code *51.215.
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of: race; color; religion; national origin; sex; including sexual harassment; age; disability; genetic information; citizenship status; and protected veteran status. In addition, it is UT Southwestern policy to prohibit discrimination on the basis of sexual orientation, gender identity, or gender expression.