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The Payroll Specialist is an advance level processor. Specific duties include responding to payroll/timekeeping inquiries, resolving direct deposit, live check issues and pay/timekeeping issues, processing of historical corrections and garnishments, daily and bi-weekly auditing of payroll systems, responding to employee/management inquiries, remit payments for payroll deductions and perform the final review of the various pay cycles.
Fairview policy, contracts and human resources processes
Fairview compensation practices
Cause and effect
HR Systems and Self-service opportunities
Exemplary customer experiences
State and Federal legal requirements
E-Time, add-ins and one-off requests for lump sum, severance and other compensation
Payroll & Timekeeping Processing
Interprets and adheres to union contracts and pay policies.
Processes payroll according to federal and state guidelines.
Processes payroll according to internal documentation and checklists.
Process uploads using Add-ins.
Knowledge and understanding of gross-to-net payroll calculations.
Audits automated system output such as registers and standard reports.
Determines and corrects out-of-balance conditions.
Processes garnishments and levies.
Calculates and collects salary overpayments.
Processes check requests on a bi-weekly basis.
Processes stop payments and ACH returns with banking institution.
Processes employee exception payroll requests as needed (W4, MN W4, direct deposit).
Maintains knowledge on all Fairview compensation policies and practices
Monitors e-time compliance; notifies department leadership of high-risk and non-compliant practices
Collaborates with managers/timekeepers when complex issues arise
Performs audits of significance involving E-Time
Runs reports of E-Time information and educates requestors on the process
Processes significant repayments, through historical edits, in compliance with state and federal law
Processes complex historical edit as driven by user error or finance requests
Complies with year-end processing schedules and impacts to work
Education and training of managers/timekeepers in regards to E-Time functionality
Acknowledges open cases within 2 business hours and resolves within 2 business days.
Assistance with schedule set up within e-time and maintenance
Daily and bi-weekly auditing/correcting of errors within E-time
Provides exemplary customer services to all Fairview employees, managers, HR partners and outside vendors, agencies and family members
Other duties as assigned
High School Diploma or GED
Minimum of 2 years of payroll/timekeeping experience.
Adaptability to frequent change
Passion for meeting the needs of others
Ability to help people help themselves
Proficiency in Microsoft Office Suite
Ability to communicate in an articulate and professional manner including spelling and sentence structure
Ability to work independently and with minimal direction
Considers ways to regularly streamline or make more efficient work processes
2 year degree in Human Resources, Accounting, Tax or related field
4 years of payroll experience
Experience in a complex organization
Experience in a union environment
Lawson and/or Kronos knowledge
FPC (Fundamental Payroll Certification) or CPP (Certified Payroll Professional)
Together with the University of Minnesota and University of Minnesota Physicians we have created M Health Fairview. M Health Fairview is the newly expanded collaboration among the University of Minnesota, University of Minnesota Physicians, and Fairview Health Services. The healthcare system combines the best of academic and community medicine — expanding access to world-class, breakthrough care through our 10 hospitals and 60 clinics.
Fairview Health Services (fairview.org) is an award-winning, nonprofit health system providing exceptional care across the full spectrum of health care services. Fairview is one of the most comprehensive and geographically accessible systems in the state, with 10 hospitals—including an academic medical center and long-term care hospital—serving the greater Twin Cities metro area.
Its broad continuum also includes 60 primary care clinics, specialty clinics, senior living communities, retail and specialty pharmacies, pharmacy benefit management services, rehabilitation centers, counseling and home health care services, medical transportation, an integrated provider network and health insurer PreferredOne. In partnership ...with the University of Minnesota, Fairview’s 32,000 employees and 2,400 affiliated providers embrace innovation to drive a healthier future through healing, discovery and education.