General Summary

Under general supervision, is responsible for supporting the contracting and sourcing requirements for medical device service agreements. Supports invoice management, reconciliation and budget forecasting. Performs analytical and core contract administration tasks in support of contracting and value analysis. This position includes heavy emphasis on contract renewals, new contract implementations, and analytical tasks.

Principal Responsibilities and Tasks

The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

• Performs routine contract administration tasks in support of contract management, including assisting with and/or performing competitive bidding, negotiation, award and implementation of contracts, maintaining existing contracts, contract renewals and vendor relationship management.
• Prepares annual budget for service contracts based on current and future contract commitments.
• Utilizes available analytical tools to prepare analysis.
• Meets with customers to review contract performance and provides feedback on options.
• Analyzes contracts and contract metadata to identify those due for renewal, assign risk level and create task lists.
• Extracts data from Enterprise Resource Planning (ERP) and Computerized Maintenance Management System (CMMS) for analysis.
• Monitors service contract database to ensure data integrity. Submits management reports.
• Monitors expenditures to verify service/quantity requirements are met and ensures rebates, credits, patronage fees are received.
• Interacts with suppliers to obtain necessary information in a timely and professional manner.
• Provides insight and suggestions for process and communication improvement between internal and external stakeholders
• Prepares contract cover memos; scans and uploads contracts to repository.
• Develops and maintains financial dashboards based on established performance metrics.
• Perform other duties as required