Job Summary

A Senior Development Coordinator provides executive-level support to the Associate Dean and Vice President for Development and plays a vital role in supporting both frontline fundraising and philanthropic operations, with a strong focus on leadership-level donors. This role is responsible for ensuring leadership is well-informed and prepared for key meetings and interactions with internal and external stakeholders and compiles and analyzes data for high-level presentations. This role drives cross-team collaboration, streamlining information flow and operational processes to ensure alignment and efficiency across the organization.

Primary Responsibilities

The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job responsibilities performed.

Strategic Research & Information Management:

• Conducts research and prepares detailed briefings for donor meetings in collaboration with the prospect management team, with a focus on leadership-level donors.
• Synthesizes complex donor and prospect data into clear, concise reports for foundation, hospital, and university leadership.
• Stays informed on donor interests, philanthropic trends, and institutional priorities to support high-level fundraising efforts.

Leadership Prospect & Operational Portfolio Management:

• Coordinates and manages the internal review process for philanthropic proposals.
• Maintains up-to-date donor records in collaboration with the prospect management team, tracking interactions and key engagement milestones for leadership portfolios.
• Facilitates coordinated donor outreach and engagement efforts by tracking key donor interactions and next steps in the database.
• Supports donor pipeline tracking by maintaining accurate data and identifying key trends in leadership-level prospects.

Leadership Reporting Optimization:

• Ensures donor data integrity by regularly updating records, tracking engagement, and maintaining accurate donor profiles.
• Generates reports and analyzes donor trends to support strategic decision-making at the leadership level.
• Utilizes data visualization tools to enhance donor reporting and presentation materials.
• Compiles and organizes key insights, reports, and materials in advance, to prepare leadership for internal and external meetings.

Operational & Administrative Support:

• Tracks deliverables and coordinates follow-ups to ensure meeting objectives are met.
• Manages special projects from inception to completion and provides insight and research to support strategic decision-making by the Vice President and Associate Dean.
• Assists in managing leadership's task lists and priorities, ensuring smooth workflow, timely follow-through on key initiatives, and alignment with broader organizational goals.
• Refines and tailors executive-level summaries, key takeaways, and briefings to equip leadership with concise, strategic overviews for internal and external engagements.
• Performs all other related duties as assigned.